The City of Chipley, herein referred to as the “City”, in conformance with the Consultants’ Competitive Negotiations Act (CCNA), Florida Statutes Section 287.055, et seq., and the policies and procedures of the City of Chipley, is soliciting statements of qualifications from qualified professional surveying firms that are interested in providing general surveying services for studies, design, plans production, construction management, and for other miscellaneous engineering, public works and planning projects.
The City intends to award a continuing services contract to the firm deemed to be the most highly qualified to perform the required services. In determining whether a firm is qualified, the City shall consider such factors as the ability of professional personnel; past performance; willingness to meet time and budget requirements; recent, current, and projected workloads of the firms; and the volume of work.
The Firm selected by the City will provide surveying services to the City on an as-needed basis, based upon task orders to be issued by the City under the continuing services contract. The contract shall be automatically renewed on an annual basis, unless terminated by the City in writing, for a maximum of three years from the date of the execution.
All questions must be submitted in writing no later than October 27, 2023 to Mr. Dan Miner, City Administrator, and may be emailed to dminer@cityofchipley.com. A complete copy of the RFQ may be downloaded at www.cityofchipley.com. All RFQ’s will be ranked on an individual and equal basis.
To be considered, the Firm must submit an original and three (3) copies of the RFQ in a sealed envelope or package, clearly marked with the Firm’s or individual’s name and address, and the words “RFQ No. 2024-01 PROFESSIONAL SURVEYING SERVICES”. RFQ’s will be received by either hand delivery or overnight mail to the City of Chipley – City Clerk’s Office located at 1442 Jackson Avenue, Chipley, Florida 32428, or by regular mail to City of Chipley, Attention: City Clerk’s Office, Post Office Box 1007, Chipley, Florida 32428 by the closing date.
RFQ Deadline: November 3, 2023, at 2:00 p.m., local time.
Late submittals received after the aforementioned deadline date, either by mail or otherwise, will not be considered and will be returned unopened. The time of receipt will be determined by the time received in the City of Chipley City Hall – City Clerk’s Office. It is the sole responsibility of the firm for assuring that the RFQ is received in the City Clerk’s Office by the designated date and time. Any uncertainty regarding the time a qualification package was received will be resolved against the respondent. No faxed, electronic or oral RFQ’s will be accepted.
Award will be made to the best responsive Firm(s), but the City reserves the right to reject any or all RFQ’s. The City of Chipley reserves the right to reject the RFQ of a firm who has previously failed to perform properly or complete on time contracts of a similar nature, or the RFQ of a firm who, in the sole opinion and discretion of the City of Chipley is not in a position to perform the contract.
Pursuant to Section 287.133(2)(a), Florida Statutes, interested firms who have been placed on the convicted vendor list following a conviction for public entity crimes may not submit a proposal on a contract to provide services for a public entity, may not be awarded a consultant contract, and may not transact business with a public entity for services the value of which exceeds $35,000 for a period of 36 months from the date of being placed on the convicted vendor list.
SPECIAL NOTE:
The City requires a business license tax be paid for the privilege of engaging in any business within the city limits. Please contact the City Clerk’s Office for requirements and a fee schedule.
EQUAL OPPORTUNITY EMPLOYER/HANDICAP ACCESSIBLE/FAIR HOUSING
JURISDICTION
